Statement of Data Protection Conditions for the Internet
October 1st, 2013
The Fraunhofer-Gesellschaft zur Förderung der angewandten Forschung e.V. (Fraunhofer-Gesellschaft) takes the protection of your personal data very seriously. When we process the personal data that is collected during your visits to our Web site, we always observe the rules laid down in the applicable data protection laws. Your data will not be disclosed publicly by us, nor transferred to any third parties without your consent.
In the following sections, we explain what types of data we record when you visit our Web site, and precisely how they are used:
6. Web analysis
1. Recording and processing of data in connection with access over the Internet
When you visit our Web site, our Web server makes a temporary record of each access and stores it in a log file. The following data are recorded, and stored until an automatic deletion date:
- IP address of the requesting processor
- Date and time of access
- Name and URL of the downloaded file
- Volume of data transmitted
- Indication whether download was successful
- Data identifying the browser software and operating system
- Web site from which our site was accessed
- Name of your Internet service provider
The purpose of recording these data is to allow use of the Web site (connection setup), for system security, for technical administration of the network infrastructure and in order to op-timize our Internet service. The IP address is only evaluated in the event of fraudulent access to the network infrastructure of the Fraunhofer-Gesellschaft.
Apart from the special cases cited above, we do not process personal data without first obtaining your explicit consent to do so. Pseudonymous user profiles can be created as stated under web analysis (see below).
3. Use and transfer of personal data
All use of your personal data is confined to the purposes stated above, and is only under-taken to the extent necessary for these purposes. Your data is not disclosed to third parties.
Personal data will not be transferred to government bodies or public authorities except in order to comply with mandatory national legislation or if the transfer of such data should be necessary in order to take legal action in cases of fraudulent access to our network infrastructure. Personal data will not be transferred for any other purpose.
4. Consent to use data in other contexts
The use of certain services on our website, such as newsletters or discussion forums, may re-quire prior registration and involves a more substantial processing of personal data, such as longer-term storage of e-mail addresses, user IDs and passwords. We use such data only insofar as it has been sent to us by you in person and you have given us your express prior consent for this use. For example, we request your consent separately in the following cases:
4.1 Newsletters and press distribution
In order to register for a newsletter service provided by the Fraunhofer-Gesellschaft, we need at least your e-mail address so that we know where to send the newsletter. All other information you supply is on a voluntary basis, and will be only if you give your consent, for example to contact you directly or clear up questions concerning your e-mail address. If you request delivery by post, we need your postal address. If you ask to be included on a press distribution list, we need to know which publication you work for, to allow us to check whether specific publications are actually receiving our press material.
As a general rule, we employ the double opt-in method for the registration. In other words, after you have registered for the service and informed us of your e-mail address, you will receive an e-mail in return from us, containing a link that you must use to con-firm your registration. Your registration and confirmation will be recorded. The newsletter will not be sent until this has been done. This procedure is used to ensure that only you yourself can register with the newsletter service under the specified e-mail address. You must confirm your registration as soon as possible after receiving our e-mail, otherwise your registration and e-mail address will be erased from our database. Until we receive your confirmation, our newsletter service will refuse to accept any other registration re-quests using this e-mail address.
You can cancel subscriptions to our newsletters at any time. To do so, either send us an e-mail or follow the link at the end of the newsletter.
4.2 Visitors’ books and forums
If you wish to sign up for an Internet forum run by the Fraunhofer-Gesellschaft, we need at least a user ID, a password, and your e-mail address. For your own protection, the reg-istration procedure for this type of service, like that for the newsletters, involves you con-firming your request using the link contained in the e-mail we send you and you giving your consent to the use of further personal data where this is necessary to use the forum.
You can cancel your registration for this type of service at any time, by sending us an e-mail via the Web page offering the service.
As a general rule, the content of visitors’ books and forums is not subject to any form of monitoring by the Fraunhofer-Gesellschaft. Nevertheless, we reserve the right to delete posted contributions and to prohibit users from further use of the service at our own dis-cretion, especially in cases where posted content contravenes the law or is deemed in-compatible with the objectives of the Fraunhofer-Gesellschaft.
If, exceptionally, one of our applications requires the storage of personal data in a cookie, for instance a user ID, we will point out you to it.
6. Web analysis
Personal user profiles are not created. However, Section 15 (3) of the Telemedia Act (TMG) permits the use of user profiles under a pseudonym for the purpose of advertising, market research and the structuring of offers in line with the user's needs provided that the user does not object to this:
We also use web analysis services on our web pages, for example from etracker or WiredMinds, which carry out the web analysis on our behalf as contract processors (see the websites of www.wiredminds.de for these providers). Their services have been checked by the supervisory authorities and/or experts and meet all requirements under German and European data protection laws.
7. Social plugins
We also use social plugins in some cases on our webpages, e.g. from the Facebook, Twit-ter, YouTube or Google+ social networks. These are often technically operated in the USA or in other countries outside Germany and the EU and some are offered via national companies in the EU (see the websites www.facebook.de, www.twitter.de, www.youtube.de or www.google.de for the providers). The plugins are identified with the companies’ logo, comment fields or what are known as a “Like” or “+1” button.
If you open a page of our website in your web browser containing such a plugin, your web browser will create a direct connection to the servers of the respective provider in the country concerned.
By incorporating the plugins the provider is given at the least the information that you have visited a certain page on our website, and perhaps also other information that your web browser or the device you use also discloses. The content of the plugin is loaded by your web browser directly from the provider and incorporated into our website. If you are registered and have logged in with the provider concerned, your visit can also be assigned to your user account.
If you interact with a plugin, e.g. if you click on the “Like” button or enter a comment in a form field, your browser will also transmit this information directly to the provider where it will be saved and, if applicable, continue to be used and published.
If you do not wish a provider to collect data on you through our website you must deacti-vate the plugins in your web browser. If you wish to avoid a link to any existing user account, you must log out before your visit to our website. By visiting our website, you de-clare your consent to the above provisions.
The Fraunhofer-Gesellschaft implements technical and organizational security measures to safeguard stored personal data against inadvertent or deliberate manipulation, loss or destruction and against access by unauthorized persons. Our security measures are continuously im-proved in line with technological progress.
9. Links to Web sites operated by other providers
Our Web pages may contain links to other providers’ Web pages. We would like to point out that this statement of data protection conditions applies exclusively to the Web pages managed by the Fraunhofer-Gesellschaft. We have no way of influencing the practices of other providers with respect to data protection, nor do we carry out any checks to ensure that they conform with the relevant legislation.
10. Right to information and contact data
You have a legal right to inspect any stored data concerning your person, and also the right to demand their correction or deletion, and to withdraw your consent for their further use.
In some cases, if you are a registered user of certain services provided by the Fraunhofer-Gesellschaft, we offer you the possibility of inspecting these data online, and even of deleting or modifying the data yourself, via a user account.
If you wish to obtain information on your personal data, or want us to correct or erase such data, or if you have any other questions concerning the use of personal data held by us, please contact:
11. Acceptance, validity and modification of data protection conditions
By using our Web site, you implicitly agree to accept the use of your personal data as specified above. This present statement of data protection conditions came into effect on October 1st, 2013. As our Web site evolves, and new technologies come into use, it may become necessary to amend the statement of data protection conditions. The Fraunhofer-Gesellschaft reserves the right to modify its data protection conditions at any time, with effect as of a future date. We recommend that you reread the latest version from time to time.