Privacy enhancement for events related to our privacy policy

As part of the registration for “Transforming Mobility with Eclipse MOSAIC” we require the following information:

• First name,
• Last name,
• Organisation,
• Email.

and optional:

• Professional position
• Industries
• Tools
• Topics

We collect the required data in order to identify you as participant of the event, to check the provided information for plausibility, to reserve a place for the participant in the event and to establish a contract with you. We also want to supply the participant with information during and after the event, offer the participant an optimal participation and allow us to plan and execute a smooth running event.

We need the payment data to collect the participation fees.

Collecting the voluntary information allows us to plan and conduct the event according to the interests of the participants in an age-appropriate fashion.

We process the data based on your enquiry and for the declared purposes as prescribed by Article 6 para. 1, page 1, lit. b GDPR to perform the contractual obligations toward the participants and meet the conditions precedent to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year of the event. We will then delete the data unless we are obligated by law to store the data for a longer period according to compulsory safekeeping and documentation obligations pursuant to Article 6 para. 1, page 1 lit. c GDPR and in particular according to § 147 AO [General German Fiscal Code]) or unless you have agreed to a longer data storage according to Article 6 para. 1, page 1 lit. a GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

In the context with project registrations via Internet form, we work with our service provider Mailingwork GmbH, Birkenweg 7, 09569 Oederan, Deutschland (“Mailingwork”). The purpose of this collaboration is the professional management of online registrations to our projects. In the process, our service provider Mailingwork GmbH stores the provided data in Germany.

We entered into an order processing contract with Mailingwork GmbH. The purpose of the cooperation is the provision of project registration services. In this contract, Mailingwork GmbH agrees to process the data on our behalf in compliance with the General Data Protection Regulation (GDPR) and guarantees to comply with the rights of the affected persons. The general data protection regulations for the websites of the Mailingwork GmbH are available at: https://mailingwork.de/datenschutz/.